18 administration jobs found in London

Utilities Finance Administrator - Hybrid We're working with a well-established commercial property business to find a Utilities Administrator to join their team on a temporary basis. This is a varied and hands-on role sitting within a busy utilities function, ideal for someone who enjoys working with data, getting into the detail and keeping things running smoothly. What you'll be doing You'll take ownership of the end-to-end management of utility invoices and supplier accounts, including: Processing and batching utility invoices Checking invoices for errors, duplicates and incorrect charges Reconciling payments and issuing remittance advice Chasing suppliers for missing invoices and resolving billing queries and disputes Maintaining invoice trackers, account records and utility data (including MPANs and MSNs) Supporting debt recovery and payment allocation Liaising with suppliers and internal stakeholders Providing general administrative support to...

Are you an experienced IFA Administrator looking to take the next step in your career with a leading independent financial planning firm? We're working with a highly respected, fully independent wealth management business with an outstanding reputation in the industry. Due to continued growth, they're looking to appoint a Senior IFA Administrator to support one of their top-performing Advisers, working with a sophisticated portfolio of High Net Worth and Ultra High Net Worth (UHNW) clients. The Role This is far more than a standard administration position. You'll play a key role in delivering a first-class client experience while providing technical support across the full financial planning process. Your responsibilities will include: Managing Letters of Authority (LOAs) and provider correspondence Pension transfers and investment transactions Fund switches and portfolio administration Preparing illustrations, valuations and client documentation...

Junior Paraplanner Ref JC 24121 London Hybrid £38,000-£44,000 (experience dependent) My client is a highly reputable IFA practice based in the city, is seeking a motivated Junior Paraplanner to join their growing team. You'll play a key role in delivering first-class client service and ensuring smooth administration across pensions, investments, and platforms. You'll work closely with senior paraplanners to support financial advisers, compiling compliant research packs, writing suitability reports, managing new business submissions, and liaising with providers. You'll be fully trained to understand how the firm works and the ongoing requirements of its clients. What We're Looking For: Minimum three R0 exams passed, working towards Dip(PFS) Relevant experience supporting Independent Financial Advisers Strong technical knowledge of pensions and investments Proficiency with Microsoft Word, Excel and PowerPoint Experience writing Suitability Reports and...

HR ASSISTANT SPECIALIST LAW FIRM £40,000 4:1 HYBRID Are you an HR Assistant with 1+ years' experience who is ready to move beyond purely administrative HR and start building a broader, more generalist skill set? We're working with a highly respected specialist law firm looking for an HR Assistant to join their London team and work closely alongside the HR Manager. This is a fantastic opportunity for someone who wants real exposure to the full employee lifecycle and is keen to develop their career across a wider HR remit. You'll gain hands-on experience across areas including recruitment and onboarding, employee relations, HR administration, policies and procedures, performance management, training and development and day-to-day employee support . Working within a relatively small and personable team means you'll have plenty of visibility, responsibility and the opportunity to get involved - rather than being pigeonholed into one area of HR. Salary: Up to...

EA To CEO Remote About Prom At Prom, we aspire to be the world's most customer-focused biocides company, building on a heritage of over 60 years and a global presence across the UK, USA, Brazil, India, and China. We combine deep scientific expertise with creativity to develop innovative formulations that protect paints, coatings, varnishes, and personal care products from microbial contamination, helping safeguard both products and people. As a challenger in our industry, we are scaling ambitiously. This is an exciting time to join us as we build on our legacy and drive the next chapter of growth. Role Purpose The Executive Assistant to the CEO provides high-level administrative, organisational, and operational support to ensure the CEO can operate effectively and focus on the company's most critical priorities. This role requires strong organisational skills, proficient use of Microsoft 365, and a technology-enabled approach to managing complex schedules,...

My client is recruiting for experienced Private Client Solicitors, Legal Executives or Paralegals to join their team on a fully remote basis. My clients award-winning firm stands apart from other practices; they are incredibly entrepreneurial, creative and offer great flexibility to their staff. They have a family friendly feel throughout the practice, they invest heavily in their staff and due to continued growth; they can offer strong prospects. They have acquired several businesses over recent years which have enabled them to become one of the UKs largest probate providers. Due to this unparalleled growth, they are able to provide a fast-track route for fee-earners to become Salaried Directors within three years, just by hitting your target in 3 non consecutive years. Their approach to business and their clients has put them ahead of competitors. They have core values that define who they are, how they operate and the services they offer. Their success is down to their...

Broker Support Consultant - Hybrid & Remote Working Options available Job Market - Insurance Broker Support Consultant - About the role This is an excellent opportunity for an individual from an insurance broking or underwriting environment who wants to step up to a Relationship role, or alternatively, an individual who has great customer service experience, and wants to deliver excellence and forge a career in the insurance sector The successful candidate will provide broker support and assistance through inbound & outbound calls / emails to both prospective brokers who are going through the onboarding process and to those brokers who are already an established member of the network, within their given territory area or as allocated. Broker Support Consultant - Key duties The Broker Support will be the first response unit for all new & existing businesses who require assistance with a varied range of requests from onboarding, training,...

3 x JUNIOR LEGAL PA OPPORTUNITIES UP TO £41K 3:2 HYBRID I'm currently working on three Junior Legal PA roles within the same leading international law firm, offering an excellent opportunity for someone looking to develop their legal support career. The roles are across: Private Client Funds Real Estate - 12-month FTC Salaries up to £41,000 Hybrid working - 3 days office / 2 days WFH London The successful candidates will ideally have around 2 years' legal secretarial, legal PA or professional services experience and will be confident providing support across areas such as diary management, document production, billing, client liaison, meetings and general administration. These are great opportunities to join a high-performing and supportive team , with plenty of scope to develop your skills and progress your career within an international law firm. If you're a Junior Legal PA / Legal Secretary and would like to hear more, please get in touch...

Trust Senior - Hybrid, Central London London Hybrid Working Competitive Salary + Benefits TPF Recruitment is recruiting on behalf of a highly respected and growing accountancy practice in London, seeking an experienced Trust Senior to join their established Private Client and Trusts Team. This is an excellent opportunity for a trusts professional looking to develop their career within a leading firm, working with high net worth individuals (HNWIs), family trusts, estates, family offices and wealth preservation structures. The role offers a combination of trust accounting, trust tax compliance, trust administration and private client advisory work. Trust Senior - Hybrid, Central London, Job Overview As a key member of the Trusts Team, you will manage a portfolio of UK resident trust clients, overseeing trust accounts, trust tax returns and trust administration matters, while supporting senior colleagues on complex advisory projects. The position...

Legal PA - Real Estate City of London Up to £52,000 Hybrid (4 days office / 1 day WFH) Permanent An exciting opportunity for an experienced Legal PA with Real Estate experience to join the London office of a leading global law firm. This is a newly created role supporting up to 2 Partners and 3 Fee Earners within a busy and growing Real Estate team. You'll play a key role in supporting senior lawyers and will enjoy a varied position combining traditional PA responsibilities with specialist Real Estate administration. Key responsibilities Diary and inbox management Meetings, travel, expenses and general PA support Billing, time recording and client queries Document production and matter administration KYC/AML and new matter support Land Registry searches, Searchflow and deeds administration About you Strong Legal PA experience within a law firm Real Estate experience is essential Experience with Land Registry Direct, Searchflow...

Our client is a successful and well established top London Mortgage Brokerage and they are currently looking for an experienced Mortgage Administrator to join the team This a rare Remote opportunity fort eh successful candidate You must have experience doing Mortgages Administration in an independent brokerage We are looking for experienced Administrators who have dealt with a full panel of Lenders and had less than 3 employers in 5 years Base £29250 plus benefits and quarterly bonus circa £2000pa Mon-Fri only Office is based near Southwark/Blackfriars tube near London Bridge. You must be able to commit to a training course in London for 2 weeks and then attend the office once per month For this and other Financial Services roles in West Sussex please call Jason at Astral

Our client is a successful and well established top London Mortgage Brokerage and they are currently looking for an experienced Mortgage and Protection Administrator to join the team The client is happy to offer Remote working with ad hoc visits to the London office This is such a rare option in todays market You must have experience doing Mortgages Administration in an independent brokerage We are looking for experienced Administrators who have dealt with a full panel of Lenders Base circa £30-35000 plus benefits and bonus Mon-Fri only For this and other Financial Services roles in West Sussex please call Jason at Astral

Senior Salesforce Developer - Agentforce & Data Cloud Salary: Up to £90,000 + Bonus + Benefits Location: Central London - 1-2 days per week onsite Job Type: Permanent Working Hours: 40 hours per week, Full Time Security Clearance: Must be eligible for SC Clearance. Existing active SC Clearance is desirable A globally recognised technology organisation is looking for an experienced Senior Salesforce Developer to join its team, delivering enterprise-scale Salesforce solutions across complex and highly regulated environments. The Senior Salesforce Developer is a hands-on development role combining core Salesforce engineering, architecture, integrations and automation with modern Salesforce technologies including Agentforce, Agentic AI and Data Cloud. You will work across Sales Cloud, Service Cloud, Experience Cloud and Data Cloud, taking technical ownership of scalable Salesforce solutions while collaborating with architects, developers and business stakeholders....

Finance & Operations Coordinator is required by this leading media business to work across a breadth of responsibilities within finance operations, commercial operations, people operations, and office management. It is a role of real breadth and genuine ownership. You'll have clear accountability for these areas of the business, with the opportunity to shape how they work and grow the role as you grow. The business has made it very clear that this is not just a support role, you will bring structure, momentum and good judgement to drive the operations that keep them running smoothly. Key responsibilities will include: Office Management & Team Events Run the office, including facilities, supplies, deliveries and maintenance issues, making it a great environment for our team and our visitors Own the events and social calendar, organising team events, assisting with customer events and making things happen Finance operations including, owning all customer...

Senior Client Services/Wealth Management Administrator London (City) Hybrid up to £42,000 + Bonus/Benefits We're assisting a highly regarded Wealth Management firm seeking an experienced Client Services Administrator to join their growing team. You'll maintain high standards of accuracy, manage key workflows, and play an important role in delivering exceptional service to advisers and clients. This is ideal if you're looking to take greater ownership of processes within a people-focused organisation with a strong culture and genuine commitment to development. Key Responsibilities: Produce portfolio reports and pre-meeting documentation Review and correct client cash accounts Draft client servicing correspondence Maintain internal systems and workflows Support advisers and paraplanners with client servicing activities Identify process improvements and drive operational efficiency Support team training and development What We're Looking For: Previous...

Senior Client Services/Wealth Management Administrator Location: London (City)/Hybrid Salary: To £42,000 and bonus/benefits Job Type: Full-time, Permanent Build Your Career with a Leading Chartered Financial Planning Firm We are currently assisting a highly regarded Wealth Manager with an exciting opportunity for an experienced Client Services/IFA Administror to join a growing and highly respected financial planning business. This role is ideal for a client servicing professional who is looking to build on their existing expertise, take greater ownership of key processes and play an important role in delivering exceptional service to advisers and clients. You will be joining a vibrant, people-focused organisation with a strong reputation, an outstanding culture and a genuine commitment to professional development. As a Chartered financial planning firm, they are driven by a clear set of values that shape everything we do. We take our responsibilities...

Research & Analysis Associate (Junior Paraplanner) London Hybrid Salary: £38,000 - £44,000 I'm partnering with a well-established boutique Chartered Financial Planning firm in London that is looking to add a Research & Analysis Associate (Junior Paraplanner) to its growing team. This is a great opportunity for someone who has already built experience supporting advisers and is looking to further develop their technical knowledge within a professional, client-focused environment. You'll work closely with experienced paraplanners and advisers, helping to deliver high-quality advice through research, analysis, report writing and new business processing. The role offers a broad range of responsibilities and would suit someone who enjoys the technical side of financial planning and takes pride in producing accurate, compliant work. What you'll be doing: • Researching pensions and investments and preparing recommendation packs • Obtaining information...

Legal Secretary - Claimant Litigation City of London Hybrid - 3 days office / 2 days remote Up to £40,000 An exciting opportunity for an experienced Legal Secretary to join a growing London legal team, supporting lawyers within Claimant Litigation . This is a great opportunity for someone with around 2 years' legal secretarial experience who is looking for a supportive team, excellent hybrid working and the chance to develop their litigation experience. The Role You'll provide day-to-day secretarial and administrative support to lawyers, including: Preparing court documents and bundles Drafting and formatting correspondence Audio typing Preparing bills and handling client queries Securely sending legal documents Diary and meeting management Answering calls and taking messages General legal secretarial support You'll work within a support pool alongside another Legal Secretary , giving you exposure to a varied workload and different...